Careful planning is the number one criterion for a stress-free move when you’re relocating your business. It is essential to not only plan for the pre-move logistics but also to plan for the post-move layout and setup. A successful office move includes careful office space planning for your new location.
Here’s why it’s important and how to get it right.
Work Environment Counts
Your office layout can affect your employees‘ productivity, ability to work as a team, safety, and comfort during office hours.
It’s important to see beyond what looks good in your workspace and address these factors first. When you design your office layout, it is important to get employee input.
Planning an Efficient Workspace
Office space must be able to fulfill its role in the business. Essential questions to ask include:
- Is the room big enough for its intended purpose?
- Does the room have enough natural light?
- Will your existing office furniture fit into the allotted space?
Before you start planning your layout, measure each room or area and make a rough blueprint to work off of.
Remember to allocate space for break rooms, meeting rooms, and private offices in your design. If you need a kitchen area, make sure there are enough wall sockets for the appliances.
You’ll also need room for servers, cables, and wiring as well as office equipment like fax machines and copiers.
Office Space Planning Tips
If you have space constraints at your new office building, you might consider breaking your teams up into smaller units or replacing their desks with cubicles to save space.
Another important tip when you’re working on office layout ideas is to figure out how many of your employees need a dedicated space. Individuals in sales may spend most of their time out on the road. If they don’t need a full-sized desk or dedicated space, allocate those to people who do or create a shared space.
Try to strike a balance between areas for quiet, concentrated effort and open spaces for collaboration and teamwork.
Some teams may benefit from an open-plan environment; for example, your design team. Others, like the human resources team, might need quiet, private workspaces.
Your reception area is an integral part of your office. Is it screened from the office hubbub? Is there comfortable seating for clients while they wait? Do you need an area to meet with walk-in clients?
All these criteria depend on the day-to-day operations of your business, and nobody knows these facets better than your employees. Allow your staff to have a say in the final decor, design, and layout of your office. After all, they’ll be spending most of their time there.
We Can Help
At MEYER Office Moving, we do more than get you from point A to B. We assist with every aspect of your office move. We offer project management, furniture disposal, and IT disconnect and reconnect services.
Get in touch to see how we can help reconfigure and install your office furniture according to your new office space planning criteria.