Moving offices is usually a sign that a company is doing well, as a need for more space shows that the company is growing.
Relocating your business can be a doubled-edge sword. On the one hand, you’re hopefully moving because you’ve outgrown your old office. On the other, moving is a tremendous undertaking and is very stressful.
Moving is one of the five most stressful life situations. Many people fear change or the unknown. Your employees may even struggle with your business moving. It’s natural to feel these emotions. One way to combat the negativity is with a well-thought-out plan.
If you’re moving an office soon and want everything to run as smoothly, we’ve got you covered.
Here are some tips that will make moving your office a breeze.
1. Create a Business Moving Plan
Outline all of your primary tasks in a detailed moving plan checklist.
The moving plan should include things like creating a detailed budget, researching new locations, taking inventory, purging old files securely through certified shredding services and outdated electronic equipment, arranging for new company signs, updating your address, contacting your current and future utility companies about the move, and much more.
Make to-do lists from this comprehensive checklist and delegate the items to your moving leadership team.
The bigger the move, the earlier your planning should begin. Allow at least 6 to 9 months before your lease contract expires and find a relocation company that specializes in office moving services as soon as possible.
2. Identify a Moving Leadership Team
Assemble a cross-disciplinary moving team from your office. This team should include a move manager as well as representatives from HR, IT, Communications, and any other discipline that is involved in the move. This team should meet regularly to review the schedule and items from the to-do list and moving plan.
The moving leadership team should also discuss and resolve any concerns that arise.
3. Involve Employees in the Moving Process
To help assess needs for the new space, involve your employees in the moving process. Including them in the process gives employees the chance to express ideas and allows them input and ownership of the move.
Boost staff motivation and productivity during the moving process. Allow employee participation by:
- Sharing the new floorplan and gathering feedback
- Surveying employees to assess needs for office privacy or mobility
- Providing tours of the new office space either in person or by video and photos
- Allowing input on a final color palette
4. Communicate Early
Communicating with employees, clients, and vendors about your moving dates and the details is crucial in a business relocation.
Advise your employees as soon as possible about the office move. Review the dates and timeline for the relocation. Some employees’ commute to the office may be impacted. In some cases, moving offices may mean a longer commute. Allow employees time to make adjustments.
Keep the line of communication open with your clients, customers, and vendors as well. Let them know your timeline and expectations to keep your business moving efficiently during the transition.
Discuss with them how you will handle their needs during the move and be sure to let them know all of your new contact information including phone numbers and mailing address.
Moving Your Office Efficiently
You need to keep your business running even during a relocation. The easiest way to do this is to hire commercial movers to assist you in planning and executing your move.
But don’t hire just any moving company! You need to do your due diligence.
If you’re in Connecticut, Massachusetts, or Westchester County, New York, let MEYER Office Moving take the reins. We’ve earned our reputation over the last 100 years as one of the most dependable, reliable, and reputable movers in the Northeast.
Trust the moving company that sets the standard for how business relocation should be.
Request a quote from us today.